records retention

Records retention refers to the policy of how long an organization keeps its documents and data before safely disposing of them. This practice is essential for legal compliance, operational efficiency, and protecting sensitive information. Organizations categorize records based on their importance and legal requirements, determining specific retention periods. After this time, records may be securely destroyed or archived. Proper records retention helps manage resources effectively, ensures that necessary information is accessible when needed, and reduces the risk of retaining unnecessary or outdated data that could pose security or legal risks.