Shadow IT Policy

A Shadow IT Policy outlines the rules for how employees can use technology solutions that aren’t officially approved by a company’s IT department. This includes apps, cloud services, or devices brought in by staff without going through formal channels. The policy helps ensure everyone understands the risks, such as data breaches or security vulnerabilities, and encourages proper use of authorized tools. Its goal is to balance flexibility and innovation with protecting the organization’s sensitive information and maintaining system security, while also providing guidance on when and how unapproved tools can be used if necessary.