records retention policy

A records retention policy is a guideline that outlines how long an organization keeps its documents and records before they are disposed of. These records can include everything from emails and contracts to financial statements. The policy helps ensure compliance with legal and regulatory requirements, protects sensitive information, and improves efficiency by preventing clutter. By specifying retention periods, it helps organizations manage their information responsibly, balancing the need to retain valuable records while discarding those that are no longer needed.