Documentation and Archives

Documentation refers to the organized collection of records, files, or written materials that record information about activities, decisions, or processes. Archives are the preserved repositories where these important documents are stored for long-term reference, research, or legal purposes. Both ensure that vital information is systematically recorded, maintained, and accessible when needed, supporting transparency, accountability, and historical preservation. Think of documentation as the active records of ongoing activities, while archives are the stored collections of past records kept safe for future use.