Document Management Theory

Document Management Theory refers to the systematic process of efficiently creating, organizing, storing, retrieving, and maintaining documents within an organization. It aims to ensure that relevant information is easily accessible, secure, and well-organized, supporting operational efficiency and compliance. The theory emphasizes establishing standardized procedures, using technology such as digital repositories, and implementing policies that facilitate effective document lifecycle management—from creation to eventual disposal or archiving. Overall, it helps organizations manage their information resources in a controlled, consistent manner, reducing errors and saving time.